For the PCV to effectively embrace and implement the Safe Church Policy and Code of Conduct, Safe Church Representatives will be appointed in each congregation or organisation of the church.
It is a responsibility of Sessions and organisational leaders across the church to ensure that appropriate people are selected and appointed as these representatives.
The role of the Safe Church Representative is to support their own congregation or organisation in Safe Church matters, be responsible for working to ensure compliance and promote Safe Church Training and Online Refresher Training.
Safe Church Representatives play a crucial role in helping the PCV effectively prioritise and implement the Safe Church policy and code of conduct across the denomination.
Responsibilities of Safe Church Representatives
The responsibilities of Safe Church representatives are as follows:
- Ensure the Safe Church Policy is displayed prominently in their congregation/organisation building/s
- Keep records of all people in their congregation/organisation who work with children and who have Working With Children Checks and supply copies of these records to the SCU (contact SCU for the template to be used)
- Keep records of all people in their congregation/organisation who by virtue of holding positions of authority have Working With Children Checks and supply copies of these records to the SCU (contact SCU for the template to be used)
- Ensure the above records are kept up to date and notify SCU of any changes
- Ensure that when a new volunteer indicates that they wish to commence in ministry with children that they undergo the Volunteer Approval Process, as outlined in the ‘Volunteers' page on this website (this information is also available in the section relating to volunteers in the Safe Church manual). This includes ensuring the required forms are completed and conducting and documenting the referee checks
- Ensure that when a person transfers from one PCV church to another and wishes to commence working with children in the new church that the PCV Church Transfer Registration Form process is completed before the person commences working with children in their new church
- Promote and attend Safe Church Training
- Promote and view the Safe Church Online Refresher Course
- Be responsible for completing the Compliance Audit Schedule and forwarding this document (keeping a copy for their own records) to the SCU (contact SCU for a copy of the Compliance Audit Schedule)
Facilitating Basic Training
From 2016 the Safe Church Basic Training course will be available online for churches to run their own training. Safe Church Representatives may administer the course but are not expected to give the material or answer questions relating to content. Rather, videos of each section of the course will be available online and a kit made available for the Safe Church Representatives with the required documents. Individual participants with questions arising from the training are then to contact the SCU either via phone (0499 090 449) or email (firstname.lastname@example.org) to have these answered.
What makes a person Safe Church compliant?
A Safe Church compliant person:
- Has a current Working With Children Check and has provided the number and expiry date to the Safe Church Representative for the records
- Has attended Safe Church Basic Training and views the Online Refresher Course once a year as a reminder of Safe Church PCV implementation and requirements***
- Has undergone the Volunteer Approval Process prior to commencing in their role working with children - this element only applies to people working with children in the PCV. Other non-child related roles do not require the completion of the VAP
***PCV recognises other denominational Safe Church training where the denomination is a member of the Safe Church Training Agreement and where the individual has completed training within the last three years and can provide documentation of this. Contact SCU for further details about this and how this can be recorded by Safe Church Representatives and at SCU.