and for other associated organisations within the PCV
Personally identifiable information includes information which can identify you as a person ‐ such as your name, your address and other specific details about you. This information is referred to as ‘personally identifiable information’ and the collection and use of personally identifiable information is regulated in Australia and in other countries by specific legislation.
racial or ethnic origin
membership of a political association
religious beliefs or affiliations
membership of a professional or trade association
membership of a trade union
sexual preferences or practices, or
Types of Personally Identifiable and sensitive information collected include:
Lists and records identifying individuals (including congregation members, adherents, attendees of church activities, committee members and elders, baptismal and wedding registers).
Directories or newsletters identifying individuals and their contact or other personal details.
Sensitive information collected during pastoral duties.
Oral information provided at public meetings (e.g. church service) identifying an individual.
- Other information collected as part of the operations of the church’s usual activities.
In respect of these common circumstances a consistent and thoughtful approach should be applied to let persons whose data we are collecting know how and why we collect their information and how we use it.
Notice to use when information is collected
Notice to include when information is published
The following statement should be included in church directories, newsletters or notice sheets distributed which identify individuals:
Confidential Pastoral duties
If a minister, other church staff or another body of the church intends to record personal and sensitive information arising from deputations or counselling sessions, any person whose data will be collected should be informed of this and advised that:
b) the purposes for which the collected information will be used; and
c) information collected will not be disclosed to any third party and securely destroyed when the purpose of collection is no longer relevant or it is no longer appropriate to maintain the record(s). For example, the minister has moved parishes or retired.
An example of such advice is:
ACCESSING INFORMATION YOU HAVE PROVIDED TO THE PRESBYTERIAN CHURCH OF VICTORIA
When seeking access to your own personal information collected from you and held by the church, you need to provide proof of your identity, consistent with the identity checks used by other organisations, known as the 100 point check:
Please ensure that your documents are current, contain your full name and add up to at least 100 points. Document 100 points must include ONE Primary Document, and at least ONE Secondary Document which must contain a photograph.
PRIMARY IDENTIFICATION DOCUMENTS - points value of 70
Only ONE form of identification accepted from this category
- Birth Certificate/Birth Extract
- Australian Passport (Current, or expired within the previous two years, but not cancelled)
- Australian Citizenship Certificate
- International Passport (Current, or expired within the previous two years, but not cancelled)
- Other document of identity having the same characteristics as a passport e.g. diplomatic/refugee (photo or signature)
SECONDARY IDENTIFICATION DOCUMENTS - points value of 40 or 25
Your initial Secondary Documents will score 40 points, any additional documents will be awarded 25 points each
- Current license or permit (Government Issued)
- Working With Children Check/Teacher's Registration Card
- ASIC/MSIC Card
- Public Employee Photo ID Card (Government Issued)
- Department of Veteran's Affairs Card
- Centrelink Pensioner Concession Card or Health Care Card
- Current Tertiary Education Institution Photo ID
- Reference from a doctor (must have known the applicant for at least 12 months)
- Foreign/international driver's license
- Proof of age card (Government Issued)
- Medicare Card/Private Health Care Card
- Council Rates Notice
- Property Lease/Rental Agreement
- Property Insurance Papers
- Tax Declaration
- Superannuation Statement
- Seniors Card
- Electoral Roll Registration
- Motor Vehicle Registration or Insurance Documents
- Professional or Trade Association Card
If you wish to use more than one of these documents they must be from different organisations
- Utility Bills (e.g. Telephone, Gas, Electricity, Water)
- Credit/Debit Card
- Bank Statement/Passbook